5 Reasons to Automate your Document Processes
With business processes becoming more and more automated, it’s important to keep up with the latest technology. There are many reasons why a business should switch to an automated document process, including boosts in revenue, optimized productivity, and greater security. Our document solutions at ABT are customized to your business and reduce task completion times saving you money and resources.
Document management is the process by which control is applied to the “life cycle” of documents within your business. The term life cycle within the context of this scenario defines how documents are created, reviewed, published, and how they are stored, retrieved and ultimately deleted.
The beginning of the year marks a fresh start for most people and an upheaval of business processes in order to find the best solution. We wanted to share with you our top 5 reasons to switch to an automated document processing solution.
1. Financial Savings
Manually processing invoices costs businesses up to 7 times more then it would to automatically process them. Automated document processes save time, meaning fewer mistakes are made. Most programs are easy to learn, lowing time and efficiency, therefore, lowing costs. Plus less money is spent on expensive storage facilities and filing cabinets to store documents and files.
2. Increased Productivity
No more digging around dark and dusty corners of warehouses for files or spending hours manually processing data, switching to an automated process means the staff is spending more time on intelligent work instead of repetitive data entry. One company we helped through ABT reduced invoice data entry from 40 hrs per week manually to just 2hrs!
3. Document Accessibility
Remote secure access is crucial with many workers now choosing to work remotely or on the go, it’s important to have document systems in place so that employees can easily and securely access files without physically being in the office allowing greater workplace flexibility.
4. Security
With the introduction of Australias new Notifiable Data Breach Scheme, it’s more important than ever to find the right data management system for your company that provides extra security to ward off data breaches.
5. Loss Protection
In recent floods, an accounting firm in NNSW lost a significant amount of files and paperwork due to stormwater damage. ABT was able to provide the perfect paperless solution for their business. Paper files and documents are prone to wear and tear plus deterioration over time. Implementing the right document management system means our documents stay intact.
The point at which a particular document enters your business life cycle is likely to be unique to your business; likewise, the manner in which you interact with documents is often dictated by your business needs, structures, and procedures. Good document management is designed to represent your document workflow and promotes finding and sharing information easily. In addition, it should organise content in a logical way, and makes it easy to standardise content creation and presentation across your business.
Contact us today to find out how ABT can help your business with automated document management in 2018 or find more about our services here!
07 3391 9200
info@abtgrp.com.au